The Community Club is the oldest organization on the island. It has been in existence since 1932 and annual membership dues have never changed; they are still 50 cents. The club oversees a large number of committees critical to island life, including, Health services, Recycling, Better at Home, and Heritage (the FAB). Saturna's Canada Day Lamb Barbeque is the Community Club's primary event (and its main fundraiser). The Community Club maintains the heritage Saturna Community Hall and handles its use. Quarterly meetings of the Community Club are held in September, December, March and June. The annual general meeting is held in the spring each year. Membership is open to all residents and can be paid directly to the SCC treasurer or at any SCC meeting. Contact Priscilla Ewbank (250) 539-2591 for further information.
Community Club Officers
President: Priscilla Ewbank and Jamie Ritchie
Past President: Charles Reif
Secretary: Michael Pierce
Treasurer: Jacques Campbell
Directors: Richard Blagborne, Michael Pierce, Dorothy Fairly, Leigh Field, Bruce Rhodes, Joan Selby, Jacques Cambell, Priscilla Ewbank, Heather Michaud, Tina Raudzus, Mary Grace Logan
Hall Bookings: saturnacommunityclubhall@gmail.com
Hall Phone: 250-539-2234
HALL USE and SCHEDULE OF RENTAL FEES
The Saturna Island Community Hall is a heritage status building (the “Hall”). The Hall is an asset of the Saturna Community Club (SCC). The Hall has had a rich history of providing a venue for many events going back to 1933. The Hall is open for use to resident and non-resident Saturna Islanders to enjoy. For all major events held in the Hall a Community Hall Event Steward is required. The maximum capacity permitted in the Hall by the Fire Chief is: 90 people. The Hall is rented on a first-come, first-served basis. Please see booking information in this brochure.
MAJOR PRIVATE EVENT RENTAL FEES AND DAMAGE DEPOSITS:
Per Day Per Event
- Complete use of Hall $800* $600 damage deposit
- Kitchen only $300* $200 damage deposit
RESIDENT USER - MAJOR PRIVATE EVENT RENTAL FEES AND DAMAGE DEPOSITS:
Per Day Per Event
- Complete use of hall $ 500* $300 damage deposit
- Kitchen only $ 200* $150 damage deposit
*Rental fee for one-half day is 50% of per day fee; damage deposit remains the same.
THE FOLLOWING RESIDENT USERS, ARE NOT REQUIRED TO PAY A RENTAL FEE BUT MAY BE REQUIRED TO ENTER INTO A USER AGREEMENT:
- Community Club Committees and local organizations holding meetings and open houses
- Local non-profit groups
- Supervised children’s and school activities
- Training for local groups
- Public speaking forums
- Open exercise classes and activities, held without charge
- Local arts, education and cultural events, held without charge
- Memorial teas and recognition events
- Community dinners and food preparation for non-profit programs
ALCOHOL:
When alcohol is served at an event, proof of a liquor license and Event Liability Insurance is required. The host of the Event must have current “Serving It Right” certification.
HALL CLEAN UP:
Set up and cleaning are the responsibility of the Renter/User of the Hall. “Hall Clean-Up Requirements” (per written hall use agreement) must be met. The SCC may charge the user for costs of cleaning the Hall where stated standards have not been met.
USERS/ORGANIZATIONS - WHERE FEES CHARGED or ITEMS SOLD
A User, who charges a fee for attending or participating in their Saturna Island community event or activity, or who is selling items at an event, may at the sole discretion of the Executive of the SCC, in lieu of rental fees, pay 10% of the gross revenue received by them to the Saturna Community Club. Set up and clean up are the responsibility of the User. The User is responsible for cleaning the Hall or hiring someone to do so. The “Hall Clean Up Requirements” must be met. An Agreement with the SCC is required to be signed. A refundable damage deposit may be required.
MUSICAL PERFORMANCES/CONCERTS/PLAYS – RESIDENT and NON-RESIDENT PERFORMERS
Resident and non-resident performers, of events sponsored by a Resident of Saturna Island, may at the sole discretion of the Executive, in lieu of rental fees, pay 10% of the gross revenue received from the Event. Set up and clean up are the responsibility of the User. The User is responsible for cleaning the Hall or hiring someone to do so. All “Hall Clean Up Requirements” must be met. A User Agreement is required to be signed. A refundable damage deposit may be required.
AV EQUIPMENT
The set up, use and monitoring of the sound or AV equipment in the Hall is to be done by a technician designated by the Saturna Community Club Executive. Fees for this service are not part of the rental fee. Such fees are to be negotiated by the Renter/User with the technician and payment is to be made directly to the technician by the Renter/User.
HALL CLEAN UP REQUIREMENTS
When you use the Hall, it is your responsibility to leave all areas of the Hall as clean as you would want to find it when you begin setting up for your event. You are to clean and put away whatever items you use immediately after the event. We understand it is tiring to put on an event. We suggest that you delegate someone to be responsible for cleanup or consider hiring a local cleaner. For major private events, we recommend you consult with the person designated by the Hall as the Community Hall Event Steward regarding hiring a cleaner and disposing of garbage and handling recyclables.
HALL:
- All floor surfaces used are to be cleaned appropriately, that is, swept, mopped, or vacuumed. These include the main hall, stage, green room, lounge, bar area, kitchen, bathroom, entry foyer, exterior entryway. Cleaning tools are in the closet in the side hall off from the kitchen.
- Chairs are to be put away and stacked neatly in the side hall and foyer.
- Tables are to be wiped clean with a 10% solution of bleach, and returned to designated area at the side hall off the kitchen.
- Empty the bar fridge, turn the power off and leave the fridge door open.
- Garbage, compost and recyclables are to be taken with you.*
KITCHEN:
- Wash in warm, soapy water all: dishes, cutlery, pots and pans before putting into the Sanitizer to be rinsed and sanitized (It is a Sanitizer --NOT a dishwasher.) Operating instructions are on the wall by the Sanitizer. Leave the Sanitizer empty, drained, turned off and with the door open.
- Return all items to the appropriate cupboards and drawers, or bar area. All items used must be put away.
- Clean and disinfect the kitchen counters with a 10% solution of bleach; clean the sink and fronts of drawers and cupboards; and if used, clean the grill and stove. Counters are to be left clear.
- Ensure all cupboard doors and drawers are closed.
- Empty refrigerator and wipe it with warm soapy water.
- Sweep and wet mop the kitchen floor.
- Take all leftover food and personal food containers with you.
- Ensure the stove elements, grill and ovens are turned off.
- Remove all garbage including food waste, recyclables and take it with you. Leave garbage and recyclable bins empty and clean.*
- Launder all linens, towels and dishcloths; and return them to the drawers within 48 hours.*
*Note non-island users please consult your Community Hall Event Steward.
THE HALL IS A PACK-IN AND PACK-OUT FACILITY
All garbage, compost and recycling must be removed from the Hall at the end of the event.
Thank you for your care.
BOOKINGS:
To book the Hall for your event, please email: saturnacommunityclubhall@gmail.com.
Please note that all Hall bookings are based on a first-come, first-served basis. Although every effort is made to accommodate those who want to use the Hall, if there is a conflict that cannot be resolved, the first individual requesting use of the Hall will be given priority.
BORROWING KITCHEN ITEMS FROM THE HALL:
Kitchen items may only be borrowed by a Resident of Saturna Island and must be returned within 48 hours. All kitchen items borrowed must be signed out. The Borrow Sheet is posted in the kitchen to the right of the kitchen door. Please ensure all items borrowed are recorded by you. The continued ability of Residents to borrow items from the SCC Kitchen depends upon your cooperation in signing out items and noting their return.
When you borrow the item(s):
- Provide your name and telephone number;
- Date borrowed;
- Identify the item(s) and number(s) borrowed
When you return the cleaned item(s):
- Initial and provide the returned date on the Borrow Sheet
- Put the returned items away
PLEASE NOTE:
NO FURNITURE OR OTHER NON-KITCHEN ITEMS MAY BE REMOVED FROM THE HALL
